Objectives of the Division:
The Education Division:
- delivers high quality education and training services to MEGT Institute and Ability English clients
- provides employers, staff and those seeking career and higher education pathways a supportive environment to foster learning outcomes and develop personal and organisational growth
- to best provide government training funding and assistance to all target cohorts in a fair and responsible manner
- provides a place of employment supporting individual and team growth, encourages ideas, recognises initiative and provides security.
Objectives of the Position:
This role will be responsible for a broad range of HR functions and payroll administration processes for International Education staff.
An understanding of HR and payroll practices will be required to be effective in this role. A self-starter, who enjoys working in an autonomous role will find this position attractive and challenging.
Relationships:
Reporting to the Manager International Education
- Ability to assist and guide Managers and staff in relation to general HR, payroll and HR Information System (Aurion) queries.
Dimension:
Division: Ability English
Employees directly supervised: Nil
Agreed outcomes: as per Key Performance Indicators
Selection Criteria:
- excellent interpersonal and communication skills
- high level of computer skills including Microsoft suite
- high level of administrative skills with good attention to detail and an analytical approach
- capacity to work autonomously in a highly organised and efficient manner
- ability to comply with and advocate internal procedures and policies
- payroll experience preferably using Aurion or an equivalent HR and Payroll Information System (HRIS)
- sound knowledge of Human Resources practices
- a comprehensive understanding of payroll and HR legislation and processes
- ability to deal with sensitive information in a mature and confidential manner.
Qualifications, Skills and Attributes:
- excellent customer service skills, demonstrating a mature, professional approach with the ability to maintain strict confidentiality
- computer literate and experienced with the Microsoft suite
- experience with Aurion or an equivalent HR and Payroll Information System (HRIS)
- an understanding of payroll and HR legislation and processes
- accurate and efficient data entry skills with excellent attention to detail
- ability to work to strict deadlines
- ability to organise and prioritise with excellent time management skills
- self-motivated with initiative and the capacity to work autonomously when required
- ability to work efficiently and effectively in a team environment and be receptive to change
- ability to influence people
- a degree in Human Resources or related business discipline would be of assistance in the performance of this role.
Duties and Responsibilities:
- coordinate the preparation of fortnightly payrolls
- liaise with Aurion on the processing of fortnightly payrolls, end of month and end of year processes
- check and audit all payrolls to ensure accuracy is maintained
- provide advice to staff and management on payroll and Aurion system queries accurately and efficiently
- provide advice to staff and management on HR queries accurately and efficiently
- undertake and coordinate all payroll and general HR administrative duties as required
- prepare HR and payroll reports when requested
- coordinate the recruitment of staff including the preparation and placement of advertisements, liaising with managers on recruitment needs, and responding to candidate’s queries
- prepare employee documentation such as contracts and letters
- conduct employment probity screening such as police checks, working with children checks, and visa checks
- coordinate staff induction
- write and review all policies, procedures and guidelines
- adhere to and advocate internal policy and procedures to staff and management
- coordinate staff learning and development processes
- provide advice and assistance to managers to address performance management issues
- coordinate staff engagement programs to improve the attraction and retention of quality staff
- book staff travel and accommodation
- manage the Performance Appraisal & Development Program (PADP)
- undertake general administrative tasks as required including Health, Safety & Environment (HSE) administration.
(Note: The incumbent can expect to be allocated duties not specifically mentioned in this document, but within the capacity, qualifications and experience normally expected from persons occupying positions at this level.)
Key Performance Indicators:
- meet set deadlines in payroll processing and Aurion reporting requirements
- accurate and timely data entry, reporting and employee documentation
- overall processing errors
- meet set recruitment timeframes
- meet set deadlines for the review of policies and procedures
- improve customer satisfaction levels.
Health, Safety and Environment (HSE) Responsibilities:
All staff are required to take reasonable care for their own health and safety and that of other personnel who may be affected by their conduct.
Police Check:
This position is required to undertake a National Police Check and any State/Territory Working with Children Check (where applicable). The National Police Check must be renewed every 2 years from the date of the initial check as a minimum.
Diversity:
MEGT is committed to welcoming and maintaining a diverse workforce, which will help us attract and retain a team of talented people to better serve our clients and improve business results.
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